World Archives Project: Fife, Scotland, School Admissions and Withdrawals 1864-1914

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This collection contains school admission and withdrawal forms from Fife, Scotland, that took place between the years of 1864 and 1914.

Project Overview

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Project Instructions All registers of admission and withdrawals forms should be indexed. On these forms we will be indexing information such as the child's name, child's birth date, the admission date, and the parent or guardian of the child. The title page should also be indexed. These forms will look similar to a book cover or cover page and will typically have the school name and year range to be keyed.

What Names Should I Key? Key each child's name that appears on a Register of Admission and Withdrawals form. The name of the parent or guardian of the child should also be keyed when it appears.

Project Form Types and Field Helps
Register
Title Page
Index
Target
Cover page, Section header, etc.
Image with no data


Register

43267RegisterKey1.JPG

Choose the 'Register' form type for images of admission and withdrawal registers with a list of names to be keyed.

Register Keying Instructions

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of the primary person may be found in the column titled "Name in Full", "Name of Child in Full", or something similar.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. The name of the primary person may be found in the column titled "Name in Full", "Name of Child in Full", or something similar.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record using the dictionary provided for assistance. The name of the primary person may be found in the column titled "Name in Full", "Name of Child in Full", or something similar.

Birth Day

Key the day in its numerical form from the birth date. The birth date of the primary person may be found in the column titled "Exact Date of Birth", "Date of Birth of Child", or something similar.

Birth Month

Key the month as an abbreviation from the birth date using the dictionary provided for assistance. The birth date of the primary person may be found in the column titled "Exact Date of Birth", "Date of Birth of Child", or something similar.

Birth Year

Key the year in its numerical form from the birth date. The birth date of the primary person may be found in the column titled "Exact Date of Birth", "Date of Birth of Child", or something similar.

Admission Day

Key the day in its numerical form from the admission date. The admission date may be found in the column titled "Date of Admission or Readmission" or something similar.

Admission Month

Key the month as an abbreviation from the admission date using the dictionary provided for assistance. The admission date may be found in the column titled "Date of Admission or Readmission" or something similar.

Admission Year

Key the year in its numerical form from the admission date. The admission date may be found in the column titled "Date of Admission or Readmission" or something similar.

Parent Given

Key the first name or initial and any middle names of the parent of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of the parent of the primary person may be found in the column titled "Name of Parent or Guardian", "Name and Address of Parent or Guardian", or something similar.

Parent Surname

Key the surname of the parent of the primary person as seen on the record using the dictionary provided for assistance. The name of the parent of the primary person may be found in the column titled "Name of Parent or Guardian", "Name and Address of Parent or Guardian", or something similar.

Parent Suffix

Key all titles, such as "Jr" or "III," following the surname of the parent of the primary person as seen on the record using the dictionary provided for assistance. The name of the parent of the primary person may be found in the column titled "Name of Parent or Guardian", "Name and Address of Parent or Guardian", or something similar.

Register Image Samples



Title Page

43267TitlePageKey1.JPG

Choose the 'Title Page' form type for images of title pages. These will typically have the keywords "Admission" or "Discharge" Register in bold near the top of the image, and a school and year range to be keyed.

Title Page Keying Instructions

School

Key the name of the school as seen on the record. The school name may be found on the Title Page near the keyword "School". Please key the entire school value as seen.

Year Range

Key the year range as seen on the record. The year range may be found on the Title Page near the keywords "Year" or "Date". Please key the entire year range as seen with a dash (-) in between.

Title Page Image Samples



Index

43267Index1.JPG

Images of an internal index. An Index usually contains names (often in alphabetical order) with a corresponding page number so as to find the individual listed. Some indexes have alphabetical tabs on the right or left margin.

Index Image Samples



Target

43267Target1.JPG

Camera calibration images. Target images are used to determine focus and color balance in the initial digitizing process.

Target Image Samples



Cover page, Section header, etc.

43267Capture1.JPG

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image Samples



Image with no data

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.