World Archives Project: Maryland, Catholic Families, 1760 - 1851

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This collection contains records of baptisms, births, marriages, and deaths from Catholic families residing in Maryland.

Project Overview

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Project Instructions This project consists of a transcription of documents of Southern Maryland Catholic families of the colonial period. Key information found in Birth, Baptism, Marriage, and Death registers. Other registers and paragraphs of information containing names will appear, but only registers with vital dates should have information keyed from them. Because we are keying the names of parents when present, there are 24 fields. We do not expect all 24 fields to always be populated.

What Names Should I Key? Key the names of individuals who are found in registers of births, baptisms, marriages, or deaths. The parents of these persons should also be keyed when they appear.

Project Form Types and Field Helps
Vital Records
Index
Cover page, Section header, etc.
Image with no data


Vital Records

CathMaryVitalBlank.JPG

Choose 'Vital Records' for images that contain records of births, baptisms, marriages, or deaths.

Vital Records Keying Instructions

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of the primary person is the name of the individual being born or baptized, the name of either the bride or the groom in marriage records, or the individual who died or was buried.

Note: If there is no given name and there is a word or phrase that describes the person in the field, such as “infant son”, “stillborn” “daughter of John Brown” or “traveler found by the road”, that entire value should be keyed as seen into the given name field.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. The name of the primary person is the name of the individual being born or baptized, the name of either the bride or the groom in marriage records, or the individual who died or was buried.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record using the dictionary provided for assistance.

Gender

Key the sex or gender as an abbreviation from the record. Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. In some cases "s/o", meaning "son of" and "d/o", meaning "daughter of" will appear next to a name. If gender cannot be reasonably inferred, then leave this field blank.

Age

Key the age at the time the record was recorded. If present, age may be found next to the word "Age" or "Aged."

Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, “10 years, 7 months” would be keyed as “10". If an age includes both a year and a fraction, key only the year. For example, “3 3/12” would be keyed as "3". If an age appears only in months, key age as a fraction. For example, “7 Months” would be keyed as “7/12” and “18 Months” would be keyed as "18/12". If an age is expressed in weeks, days, or hours, “0” (zero) should be keyed as the age. For example, “3 weeks” would be keyed as “0” and “8 weeks” would be keyed as “0”.

Birth Day

Key the day in its numerical form from the birth date. Birth date will usually follow the keyword "B." or "Born".

Birth Month

Key the month as an abbreviation from the birth date using the dictionary provided for assistance. Birth date will usually follow the keyword "B." or "Born".

Birth Year

Key the year in its numerical form from the birth date. Birth date will usually follow the keyword "B." or "Born".

Spouse Given

Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of the spouse of the primary person can ususally be found following the keywords "Was married to," or in the following format: "[Marriage Date] [Given and Surname] and [Spouse Given and Spouse Surname]."'

Spouse Surname

Key the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance. The name of the spouse of the primary person can usually be found following the keywords "Was married to," or in the following format: "[Marriage Date] [Given and Surname] and [Spouse Given and Spouse Surname]."'

Father Given

Key the first name or initial and any middle names of the father of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of the father of the primary person can usually be found following the keywords "daughter of," "d/o," "son of," or "s/o." For images that contain records of multiple births within a family, the parent's names should be copied down to each child.

Father Surname

Key the surname of the father of the primary person as seen on the record using the dictionary provided for assistance. The name of the father of the primary person can usually be found following the keywords "daughter of," "d/o," "son of," or "s/o." For images that contain records of multiple births within a family, the parent's names should be copied down to each child.

Mother Given

Key the first name or initial and any middle names of the mother of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of the mother of the primary person can usually be found following the keywords "daughter of," "d/o," "son of," or "s/o." For images that contain records of multiple births within a family, the parent's names should be copied down to each child.

Mother Surname

Key the surname of the mother of the primary person as seen on the record using the dictionary provided for assistance. The name of the mother of the primary person can usually be found following the keywords "daughter of," "d/o," "son of," or "s/o." For images that contain records of multiple births within a family, the parent's names should be copied down to each child.

Event Day

Key the day in its numerical form from the event date. Event dates will be either baptism, marriage, or burial/death dates. It will usually be located in the furthest left column of the record.

Note: Occasionally birth dates will appear in the event date column. Pay attention to notes found on individual images to determine what type of date appears.

Event Month

Key the month as an abbreviation from the event date using the dictionary provided for assistance. Event dates will be either baptism, marriage, or burial/death dates. It will usually be located in the furthest left column of the record.

Note: Occasionally birth dates will appear in the event date column. Pay attention to notes found on individual images to determine what type of date appears.

Event Year

Key the year in its numerical form from the event date. Event dates will be either baptism, marriage, or burial/death dates. It will usually be located in the furthest left column of the record.

Note: Occasionally birth dates will appear in the event date column. Pay attention to notes found on individual images to determine what type of date appears.

Vital Records Image Samples



Index

CathMaryIndex.JPG

Choose 'Index' for images of an internal index. An index usually contains names (often in alphabetical order) with a corresponding page number so as to find the individual listed.

Image Samples



Cover page, Section header, etc.

CathMaryCapture1.JPG

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image Samples



Image with no data

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.